This method of filing can be unproductive (how much time to you spend looking for a mis-placed file), unsecure (did you remember to lock the HR drawer) and leaves you vulnerable to the loss of your critical documents if an unfortunate event such as a water leak or natural disaster were to affect your office. The traditional filing system also makes it virtually impossible for a remote workforce to access their mission critical documents.
We also work with businesses on auditing how documents flow thru their offices. We see many businesses still passing traditional printed paper throughout the office for various means of processing, authorizing, editing, etc. This is a very labor-intensive process that leads to the result of documents ending up in a traditional paper filing system.
This is where document management steps in. All businesses, no matter how large or small process and store documents. This technology will allow you to have workflows built for document staging, editing and authorization. After the document workflow is fulfilled it will be securely electronically stored away for easy access from anywhere.
Make sure your documents are secure from cyber-security threats as well as employee negligence. Only best of class document management software will ensure that this will be the case.