Small businesses offices and large enterprises share a common thread when it comes to printing costs they want to reduce them while maximizing output efficiency. Regardless of size, organizations have a hard time determining the exact costs of printing equipment document filing and print related processes.
It’s a well known fact that the price of a printer only reflects a part of its overall cost You must factor in the cost of consumables like toner cartridges and paper, too But there is much more to identifying the total cost of ownership of your print fleet.
For instance, if you track the amount of time your IT team spends fixing broken printers or finding and
replacing consumables, there is a significant opportunity cost . Every hour an IT technician spends working on a printer is an hour not spent developing a high impact application, or streamlining employee workflows. In organizations without in house IT, employees that have other responsibilities are often tasked with managing printers, fixing small problems, and ordering supplies which can reduce their productivity and increase their stress.
Add the environmental costs of unmanaged printing to this equation. The average employee has no incentive no avoid printing documents. Multiply this over an entire department and it’s easy to see why
office printers are routinely pushed beyond their limits, leading to physical waste as well as wasted
time for everyone involved.